These policies must be understood
and adhered to by all students, faculty and staff.
1) All Video Records generated within the Clinical Skills and Simulation
Center (CSC) are maintained on a private network server within the CSC server
room. Firewall protection is maintained according to accepted standards of
Midwestern University. Access to the
server room is limited to the Center Director and authorized IT staff. Access to all Video Records is
password protected.
2) Video Record viewing is controlled on a need-to-view basis. Only those Midwestern University faculty or
staff, with a legitimate educational need (ordinarily those faculty or staff
associated with the CSC and/or the educational program, course or curriculum
for which that Video Record was
generated) will have access to Video
Records
3)
The Center
Director in conjunction with the originating course director and the CSC
Simulation Technologist will manage the permission to view and use Video Records by authorized faculty,
staff, and/or students. Any other use of Video
Records requires permission and authorization as described within this
agreement.
4)
Regardless of
accessibility, no faculty or staff will view or use any Video Records without first submitting a duly executed and signed
Video Record Use and
Confidentiality Agreement.
5)
Video Records
obtained in the course of education can be used to:
·
Provide
feedback to students to improve their performance;
·
Formally
assess student achievement
and/or competency;
·
Help
evaluate and improve college or program curriculum;
·
Evaluate
and improve our teaching and assessment processes using human and non-human
simulations;
·
Aid
in the teaching of future students (Institutional Purpose);
·
Research
(Scholarly Purposes)
6)
In instances when Video Records may be used for Institutional
Purposes and there is a recognizable image of a student, faculty, or
Standardized Patient (SP), written permission of those individuals will be
obtained prior to the use of any such images.
This permission will stipulate the
specific use(s) of the Video Records,
including the duration of use. The
individual(s) reserves the right to agree or disagree to its use with or
without stipulations. Such stipulations may include limitation to specified
use(s) or the de-identification of features or voice so as to diminish the
likelihood of recognizing the identity of the individual. All stipulations will be documented in the
consent. Even after such consent has been granted, individuals retain the right to revoke their consent at
any time.
7)
In instances when
for Scholarly Purposes Video Records
and/or data obtained from them may be used for research, IRB review and
approval is required. Depending on the
nature of the proposed research, the IRB may or may not require written
informed consent from individuals with recognizable images. Regardless, all research personnel who have
access to Video Records must still be
authorized for such access as specified above.
IRB-approved uses of Video Records
may include retention policies that are different than those described herein
and will prevail in these circumstances.
8)
Video Records
will be maintained in accordance with Midwestern University Record Retention and Destruction Policy.
·
Video Records
that are not a part of a student’s permanent record will be retained until
electronically destroyed, normally one year following the student’s graduation
or within one year of the end of the student’s tenure as a designated
Midwestern University student, whichever comes first.
·
Video Records
that are considered a part of an official student record or portfolio such as those created during
high-stakes assessments (i.e., those that regulate student progress through a
MWU curriculum) may be retained longer, as outlined in the Midwestern
University Record Retention and Destruction policy.
9) Any copying,
duplication, or other form of distribution of audio or video footage released
by the CSC is prohibited. Violation of
this policy may result in student dismissal or faculty/staff termination.
Consent
for Video Recording (for student, faculty, SP)
I,
_______________________________ hereby authorize the Midwestern University
Clinical Skills and Simulation Center to video record me for the purpose of
teaching, learning, review, and evaluation.
I hereby assign all rights to the release and retention of Video Records to the Clinical Skills and
Simulation Center as outlined in this agreement. I understand that Video Records will be used
for educational purposes only. Any other
use will require specific written permission. _____ Initials
I
certify that I am over 21 years of age.
______ Initials
____________________________________
Signature
of User Date
____________________________________
Signature of
Witness Date
____________________________________
Signature
of CSC Director Date
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